Effort Shares and Buybacks

(Scroll down for the screencast video)

Buybacks / Redeeming Effort Shares earned by students

Buybacks is an optional currency program available to Gold Subscribers.  This option can be done by individual teachers, teaching teams, or school-wide.  Students are able to go on to their Student Portal and use the Effort Shares they have earned to redeem buyback offers. Buyback Offers are usually classroom priviledges and passes (homework, dance) and some school products like notebooks and pencils.

Outline of Recommended Procedure:

I. Decide between continuous or interval Buyback Offerings

II. Create Buyback Offers

III. Students redeem Buyback Offers

IV. Teacher fulfills student redemptions

    I. Decide between continuous or interval Buyback Offerings

    Continuous Buybacks means the window for students to redeem Buyback offers stays open throughout a term and from one term to the next. Interval Buybacks means that the window to redeem Buybacks opens for a set period of time each term.

    Continuous versus interval:

    • Continuous – students prefer the freedom to redeem at any time and will likely review their Student Portal more often which translates into higher engagement.
    • Continuous – students will expect rapid fulfillment of their redemptions under the continuous option – the teacher needs to be organized to fulfill or schedule redemptions at the beginning, end, or during class. “I redeemed a Buyback last night, I get the comfy chair today.”
    • Interval – favored by teachers who prefer to organize for one redemption fulfillment every six to eight weeks.

      II Create Buyback Offers

      (Each item number is shown in the image below)

      1. To create a Buyback offer, sign in to your Teacher Dashboard and then go to the side panel and click on Buybacks and then + New Buyback
      2. Offer Image – Create folder on your computer to store images to use for Buybacks. Use your own images or images you find on the web that are not copyright protected.  (Optional – download a guide for taking screenshots of images with the proper 1H x 2L dimensions: Buyback Image Guide.)
      3. Offer Title and Description – title and describe the Buyback – let students know what, when, how, etc.
      4. Courses – If you are a middle or high school teacher, you will probably want to use the Select All Courses button.  If you are an elementary teacher, with the same students in multiple courses, select one of your courses to put all of your Buyback Offers.
      1. Shares – decide on the cost of a Buyback Offer based on how popular you believe the offer will be and how many Effort Shares students have. Try to create multiple offers with low, middle, and high-range redemption costs.
      2. Show Advanced Options – select this button.
      3. Start and End dates – for interval Buybacks, enter the Start and End dates of the Buyback Week. Offers will appear on Student Portals on the Start date and disappear on the End date.
      4. Expiration date – put expiration information in the description of your Buyback Offers and also enter the date here. Buyback Offers may disappear after redemption (if you choose Limit to one… per student), but the student will have a record in their Redemptions table – including expiration date if applicable.
      5. Max # of Redemptions – if you have a limited number of a particular type of Buyback Offer, enter that number here. For example, you have 10 notebooks, so you enter the number 10 into the Max # window
      6. Limit to One Redemption per Student – after a student redeems a “Limit to One…” Buyback Offer, it will no longer appear on their Buyback’s page.


      III. Students redeem Buyback Offers

      Pick a day and set aside 20 minutes (+ or -) of class time to allow students to sign in to their E4Effort Student Portal, review their effort data, and redeem Buyback Offers.

      For the continuous Buybacks option, once you show students where to look to see how many redeemable Effort Shares they have (arrow in image) and how to redeem a Buyback Offer, they are free to redeem whenever they like.

      Before students sign in to their portals, go over each Buyback Offer:

      • Ask for a volunteer that will allow you to display their Buybacks page
      • Open your Teacher Dashboard from a computer that is connected to a projector
      • From Course/Students, click on the volunteer’s name and then their Buybacks’ tab.
      • Go over the costs, descriptions, and limits of each Buyback Offer

      IV. Teacher fulfills student redemptions

      To view or fulfill student redemption selections, open your Teacher Dashboard (each item number is shown in the image below) and then:

      1. Go to Buybacks on the side-panel, and then the Redemptions tab.
      2. One-at-a-time, enter a Buyback title into the search box.  The Redemptions table will list students who redeemed that type of offer.
      3. If you have students from multiple Courses redeeming the same type of Buyback Offer, press the triangle next to the Course column heading so that students with the same Course are listed together.
      4. To keep the Redemptions table up-to-date, click the Fulfill button each time you fulfill a student redemption.

      V. Suggestions:

      • If you are distributing coupons (e.g. homework passes) change their status to fulfilled once they are passed out  – do not wait for the student to use the coupon;
      • For scheduled redemptions (e.g. teaching assistants) change status to fulfilled as soon as you create and post a list of who and when;
      • If you have a lot of redemptions to fulfill, you may want to use the CSV and Copy buttons at the top of the Redemptions table to create tables for each Buyback type (see image below)

        5. When you reach step #3 above for a particular Buyback type, click the CSV button and an Excel file will be created;
        6. Complete to step #3 for the next buyback type but for this and subsequent buyback types, use the Copy button to copy information to your computer’s clipboard. Skip a row in the Excel file and paste.
        7. Make notes on the tables as student redemptions are fulfilled. Later, use these notations to update the Redemptions table in your Teacher Dashboard.

      Screencast video: Effort Shares and Buybacks 

      Students use their Effort Shares as a currency to redeem Buyback Offers (8:12)