How to run Effort Shares and Buybacks

Teachers are always busy so it’s difficult to add to the jobs you are already doing. However, one of the jobs that most teachers tackle from many directions is how to provide positive classroom management and motivate students.  E4Effort does this by regularly reinforcing student focus and on-task behavior.  Students appreciate earning and spending their Effort Shares. Once you have the E4Effort System in place, you will find that the time and energy you put towards other strategies for behavior and learning have been consolidated into The E4Effort System!

Outline of Recommended Procedure:

I. Continuous Buybacks or Interval Buybacks?

II. Create Buyback offers

III. Students redeem Buyback offers

IV. Teacher fulfills student redemptions

Students use Effort Shares to redeem Buyback Offers (8:12)

I. Continuous Buybacks or Interval Buybacks?

Continuous Buybacks means the window for students to redeem Buyback offers stays open throughout a term and from one term to the next. Interval Buybacks means that the window to redeem Buybacks opens for a set period of time each term.

Continuous versus interval:

  • Continuous – students prefer the freedom to redeem at any time and will likely review their Student Portal more frequently.
  • Continuous – students will expect rapid fulfillment of their redemptions under the Continuous option – the teacher needs to be organized to fulfill or schedule redemption orders quickly.
  • Interval – favored by teachers who prefer to organize for one redemption fulfillment every six to eight weeks.

II Create Buyback offers

(Each item number is shown in the image below)

1. To create a Buyback offer, sign in to your Teacher Dashboard and then go to the side panel and click on Buybacks and then + New Buyback

2. Offer Image – Use your own images, or screenshots of images you find on the web, or select from our Buyback images page. (For best fit, image length should be approximately 2.25 times image height.)

3. Offer Title and Description – title and describe the Buyback – let students know the what, when, how, etc.

4. Courses – If you are a middle or high school teacher, you will probably want to use the Select All Courses button.  If you are an elementary teacher, with the same students in multiple courses, select one of your courses to put all of your Buyback offers.

5. Shares – decide on the cost of a Buyback Offer based on how popular you believe the offer will be and how many Effort Shares students have. Try to create multiple offers with low, middle, and high-range redemption costs.

6. Show Advanced Options – select this button.

7. Start and End dates – for interval Buybacks, enter the Start and End dates of the Buyback Week. Offers will appear on Student Portals on the Start date and disappear on the End date.

8. Expiration date (optional)– put expiration information in the description of your Buyback Offer and also enter the expiration date here.

9. Max # of Redemptions – if you have a limited number of a particular type of Buyback Offer, enter that number here. For example, you have 10 notebooks, so you enter the number 10 into the Max # window

10. Limit to One Redemption per Student – after a student redeems a “Limit to One…” Buyback offer, it will no longer appear on their Buyback’s page.

III. Students redeem Buyback offers

Pick a day and set aside 20 minutes (+ or -) of class time to allow students to sign in to their E4Effort Student Portal, review their effort data, and redeem Buyback Offers.

For the continuous Buybacks option, once you show students where to look to see how many redeemable Effort Shares they have (arrow in image) and how to redeem a Buyback Offer, they are free to redeem whenever they like.

Before students sign in to their portals, go over each Buyback offer:

  • Ask for a volunteer that will allow you to display their Buybacks page
  • Open your Teacher Dashboard from a computer that is connected to a projector
  • From Course/Students, click on the volunteer’s name and then their Buybacks’ tab.
  • Go over the costs, descriptions, and limits of each Buyback Offer

IV. Teacher fulfills student redemptions

To view or fulfill student redemption selections, open your Teacher Dashboard (each item number is shown in the image below) and then:

  1. Go to Buybacks on the side-panel, and then the Redemptions tab.
  2. One-at-a-time, enter a Buyback title into the search box.  The Redemptions table will list students who redeemed that type of offer.
  3. If you have students from multiple Courses redeeming the same type of Buyback Offer, press the triangle next to the Course column heading so that students with the same Course are listed together.
  4. To keep the Redemptions table up-to-date, click the Fulfill button each time you fulfill a student redemption.

V. Suggestions:

  • If you are distributing coupons (e.g. homework passes) change their status to fulfilled once they are passed out  – do not wait for the student to use the coupon;
  • For scheduled redemptions (e.g. teaching assistants) change status to fulfilled as soon as you create and post a list of who and when;
  • If you have a lot of redemptions to fulfill, you may want to use the CSV and Copy buttons at the top of the Redemptions table to create tables for each Buyback type (see image below)

    5. When you reach step #3 above for a particular Buyback type, click the CSV button and an Excel file will be created;
    6. Complete to step #3 for the next buyback type but for this and subsequent buyback types, use the Copy button to copy information to your computer’s clipboard. Skip a row in the Excel file and paste.
    7. Make notes on the tables as student redemptions are fulfilled. Later, use these notations to update the Redemptions table in your Teacher Dashboard.